PRIVACY POLICY
Last updated: July 2026
The association European Board Examination in ORL HNS (E.B.E. ORL-HNS) respects the privacy of website visitors and processes personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – “GDPR”) and applicable Austrian data protection law.
1. Controller
Vereinigung zur Abhaltung der European Board Examination in ORL HNS
c/o WMA GmbH, Alser Strasse 4
1090 Vienna Austria
E-mail: ebeorl-hns@ebeorl-hns.org
2. Website
This website is an information-only website. No application, registration or examination data are collected, stored or processed through this website or its website backend. In particular, the website does not provide access to application documents examination records or candidate data.
Applications and examination registrations are handled through a separate system that is technically and organisationally independent of this website.
The processing of personal data submitted through that system is governed by the Association’s separate Data Protection Information for Applicants and Examination Participants.
3. Technical Data and Hosting
When visiting the website, technical data may be processed automatically by the web server, including the IP address, date and time of access, requested webpage or file, browser and operating system information and other technical data required for the secure operation of the website.
The website is hosted on servers located in Austria. The hosting and related technical infrastructure are provided by a hosting partner contracted by the WMA GmbH, Alser Straße 4, 1090 Vienna, Austria.
The processing of technical data is necessary for the secure and reliable operation of the website, including the prevention and detection of technical errors and security incidents.
The legal basis is Art. 6(1)(f) GDPR, based on the Association’s legitimate interest in operating a secure and functioning website.
Server log data are retained only for as long as necessary for these purposes and any applicable legal obligations.
4. Cookies and Analytics
The website may use technically necessary cookies for its operation and security.
If non-essential cookies or similar technologies, including analytics, statistics, marketing or tracking services, are used, they will only be activated where legally permitted and, where required, after obtaining the visitor’s prior consent.
The specific service and relevant processing will be disclosed through the applicable cookie information.
5. Contact Form and E-mail
The website provides a contact form and e-mail addresses for contacting the Association.
When you contact us, the information you provide, including your name, e-mail address and the content of your enquiry, is processed solely for the purpose of handling and responding to your enquiry.
The legal basis is Art. 6(1)(f) GDPR, based on the Association’s legitimate interest in responding to enquiries. Where applicable, Art. 6(1)(b) GDPR may apply.
The data are retained only for as long as necessary to handle the enquiry and, where applicable, to comply with legal obligations or establish, exercise or defend legal claims.
6. Publication of Board Members and Examiners
The website may publish the names and official functions of Board Members and Examiners. Photographs of Board Members may also be published.
Such information is published for purposes of transparency, identification of persons holding official functions, professional communication and representation of the Association.
The Association ensures that an appropriate legal basis exists for such publication.
7. Photographs and Fellows
Photographs published on the website are used only where an appropriate legal basis exists.
The Association may publish the names of persons who have successfully completed the examination and obtained Fellow status. Where such publication is based on consent, the Association will obtain the relevant consent before publication.
A refusal or withdrawal of consent to publication does not affect the examination result or Fellow status.
8. External Links
The website contains links to external websites and to the separate application and registration system.
The Association is not responsible for the data processing carried out by external websites or systems. Their respective privacy policies apply when you access those services.
9. Recipients and International Transfers
Technical website data may be processed by service providers involved in hosting and technical administration, to the extent necessary to provide their services.
The Association does not intentionally transfer personal data collected through this website to recipients outside the European Union or European Economic Area.
10. Your Rights
Subject to the applicable legal requirements, you have the right to:
- access your personal data;
- rectification of inaccurate data;
- erasure;
- restriction of processing;
- data portability, where applicable;
- object to processing based on legitimate interests; and
- withdraw consent where processing is based on consent.
To exercise your rights, please contact: ebeorl-hns@ebeorl-hns.org
11. Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority if you consider that the processing of your personal data infringes the GDPR.
12. Changes to this Privacy Policy
The Association may update this Privacy Policy where necessary due to changes to the website, its services or applicable legal requirements.
